Prepaid Rent Journal Entry Example

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Insurance policies can require advanced payment of fees for several months at a time, six months, for example. The company does not use all six months of insurance immediately but over the course of the six months. At the end of each month, the company needs to record the amount of insurance expired during that month. Supplies increases (debit) for $400, and Cash decreases (credit) for $400. When the company recognizes the supplies usage, the following adjusting entry occurs. Let’s say a company paid for supplies with cash in the amount of $400.

  1. From an accounting perspective, rent can be defined as an expense or a cost of occupying/utilizing a property for a specific period.
  2. As soon as the expense is incurred and the revenue is earned, the information is transferred from the balance sheet to the income statement.
  3. Debit – What came into the business An asset came into the business.
  4. When a business does not own a premise to conduct its day-to-day operations, it may hire a property and make periodic payments against it.

If the rent is paid in advance for a whole year but recognized on a monthly basis, adjusting entries will be made every month to recognize the portion of prepayment assets consumed in that month. An adjusting journal entry is usually made at the end of an accounting period to recognize an income or expense in the period that it is incurred. It is a result of accrual accounting and follows the matching and revenue recognition principles. Prepaid rent is the amount the company pays in advance to use the rental facility (e.g. office or equipemnt, etc.). Hence, the company needs to properly make the prepaid rent journal entry to avoid the error that leads to misstatement due to prepaid rent is not appropriately recognized in accounting.


To transfer what was used, Supplies Expense was debited for the amount used and Supplies was credited to reduce the asset by the same amount. Any remaining balance in the Supplies account is what you have left to use in the future; it continues to be an asset since it is still available. Prepaid insurance premiums and rent are two common examples of deferred expenses.

In addition, prepaid rent is recorded on the balance sheet as an asset or liability depending on the nature of the transaction. Revenue should be recognized when it is earned, regardless of the time of receiving cash. Likewise, the company should make the journal entry for the accrued rent revenue that it has earned during the accounting period.

Unearned revenue is a liability created to record the goods or services owed to customers. When the goods or services are actually delivered at a later time, the revenue is recognized and the liability account can be removed. Whenever prepaid rent is paid in cash it decreases the cash in hand balance. Using the concept of the journal entry for prepaid expenses below is the journal entry for this transaction in the books of Company-B at the end of December. As an example, assume a construction company begins construction in one period but does not invoice the customer until the work is complete in six months.

Another example of prepaid expense relates to supplies that are purchased and stored in advance of actually needing them. At the time of purchase, such prepaid amounts represent future economic benefits that are acquired in exchange for cash payments. This means that adjustments are needed to reduce the asset account and transfer the consumption of the asset’s cost to an appropriate expense account.

The purpose of adjusting entries:

If the company would like to continue to do business in the upcoming year, it will have to prepay again. The $100 balance in the Taxes Expense account will appear on the income statement at the end of the month. The remaining $1,100 in the Prepaid Taxes account will appear on the balance sheet. This amount is still an asset to the company since it has not expired yet. The $1,000 balance in the Rent Expense account will appear on the income statement at the end of the month. The remaining $11,000 in the Prepaid Rent account will appear on the balance sheet.

3.1 Adjusting Entries—Deferrals

At the end of the year after analyzing the unearned fees account, 40% of the unearned fees have been earned. You will learn more about depreciation and its computation in Long-Term Assets. However, one important fact that we need to address now is that the book value of an asset is not necessarily the price at which the asset would sell. For example, you might have a building for which you paid $1,000,000 that currently has been depreciated to a book value of $800,000. However, today it could sell for more than, less than, or the same as its book value. The same is true about just about any asset you can name, except, perhaps, cash itself.

Book Value is what a fixed asset is currently worth, calculated by subtracting an asset’s Accumulated Depreciation balance from its cost. Here are the Equipment, Accumulated Depreciation, rent expense adjusting entry and Depreciation Expense account ledgers AFTER the adjusting entry above has been posted. Here are the Prepaid Taxes and Taxes Expense ledgers AFTER the adjusting entry has been posted.

An adjusting journal entry is an entry in a company’s general ledger that occurs at the end of an accounting period to record any unrecognized income or expenses for the period. When a transaction is started in one accounting period and ended in a later period, an adjusting journal entry is required to properly account for the transaction. Supplies Expense is an expense account, increasing (debit) for $150, and Supplies is an asset account, decreasing (credit) for $150.

Prepaid Rent Payment Journal Entry

Supplies are relatively inexpensive operating items used to run your business. For example, depreciation expense for PP&E is estimated based on depreciation schedules with assumptions on useful life and residual value. In all the examples in this article, we shall assume that the adjusting entries are made at the end of each month. In this article, we shall first discuss the purpose of adjusting entries and then explain the method of their preparation with the help of some examples.

The same adjusting entry above will be made at the end of the month for 12 months to bring the Prepaid Taxes amount down by $100 each month. Here is an example of the Prepaid Taxes account balance at the end of October. The same adjusting entry above will be made at the end of the month for 12 months to bring the Prepaid Rent amount down by $1,000 each month. Here is an example of the Prepaid Rent account balance at the end of October.

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